Business Professionals

Working at Foley Hoag

Foley Hoag provides our employees with challenging assignments in an environment that stresses the many and diverse contributions necessary to meet the needs of our clients. Our goal is to encourage personal and professional growth for all those working at the firm. We welcome applications from those whose standards are high and who wish to collaborate in the provision of excellent legal services.

Those joining us enjoy excellent compensation and benefits, technological support, appropriate training and other tools necessary to perform at the highest levels.

Foley Hoag values diversity in its work force. Hiring and employment decisions are made without consideration of race, color, gender, ancestry, age, religion, national origin, handicap, marital status, veteran status, sexual orientation, gender identity, genetic information or any other legally protected status.

Who Works at Foley Hoag

Foley Hoag employs a diverse range of professionals. In addition to attorneys, paralegals and technology specialists, we also employ:

  • Accounting Managers and Assistants
  • Facility Managers and Staff Members
  • Human Resources Professionals and Assistants
  • Information Systems Professionals and Assistants
  • Intellectual Property Technicians
  • Librarians and Library Assistants
  • Marketing Professionals and Assistants
  • Patent Administrators
  • Receptionists
  • Records Managers and File Clerks
  • Recruiters
  • Legal Secretaries and Patent Secretaries
  • Tax Administrators
  • Trust Administrators
  • Word Processors

Resumes and letters from applicants for administrative positions are maintained for one year and may be considered as appropriate vacancies occur.

Benefits & Compensation

Foley Hoag offers eligible employees:

  • Medical and dental insurance
  • Life, accidental death and dismemberment insurance
  • Short and long-term disability insurance
  • Participation in the firm's Savings and Retirement Plan
  • Paid parenting leave
  • Vacation, sick and personal time
  • Employee Assistance Program
  • Back-up day care
  • Tuition reimbursement
  • Domestic partners' coverage
  • Dependent care assistance program
  • Pre-tax transportation plans
  • Salary direct deposit options

How to Join Us

Applications and resumes for administrative positions in the Boston office should be submitted to:

Dolores Askew
Office of Human Resources
Foley Hoag LLP
Seaport World Trade Center West
155 Seaport Boulevard
Boston, MA 02210-2600

Applications and resumes for administrative positions in the Washington D.C. office should be submitted to:

Kathleen Snyder
Office Manager
Foley Hoag LLP
1875 K Street, NW
Suite 800
Washington, DC 20006-1236

 

Career Opportunities


Title Location Description Requirements
Billing Administrator Boston The Billing Administrator is responsible for all functions relating to client billing, including bill generation and finalization; narrative edits; verifying accuracy; and processing write-downs, transfers, and time splits. The position includes the set-up and implementation of electronic billing, including verification that bills meet client requirements and successful transmission of bills using various third party software.
  • Minimum 2 years of billing experience, including e-billing experience, in a law firm or other professional services firm.
  • Systems knowledge and experience to create accurate client billing from draft to finalization.  Ability to recognize and obtain appropriate approvals.
  • Ability to work effectively with billing attorneys and secretaries throughout the billing process.
  • Excellent customer service skills to provide Billing Help Desk support.
  • Systems maintenance experience including ability to input billing rate changes and process changes of attorney responsibility.
  • Ability to document procedures and client requirements to ensure consistent work product and easy knowledge transfer in a team environment.
  • Detail oriented, excellent quality control skills, ability to work independently and as part of a team.
  • Experience with Elite and/or CMS software is a plus.
Graphic Designer Boston

Foley Hoag LLP seeks a dedicated Graphic Designer to join its marketing and business development team. This job requires expert knowledge of publishing and graphic software packages, skill in creating visual materials and presentations, and knowledge of production components used for various types of printed materials. Reporting to the Marketing Communications Manager, the designer will also play a substantial role in the evolution of the firm’s marketing technology strategy, specifically in the continuing development of the firm’s Web sites and other online channels, as well as overall content management.

Role and Responsibilities

Specifically, the designer will be required to:

Specifically, the designer will be required to:
  • Deliver high quality graphic design services
    • This involves working with internal clients, along industry group and service lines, briefing and advising them with regard to style, format, print production, timeframe and promoting the graphic design services available
    • Serve as an ambassador of superior internal client service. The ability to design from concept to completion based on customer input is a must
    • The design and development of promotional material including invitations, brochures, and other firm publications. Knowledge of CMYK, RGB and PMS color printing, and resolution standards. Strong layout skills and print production working experience preferred
    • The design and development of client proposals and presentations from typesetting through to design (within the firm’s brand guidelines), print and production
    • The production and delivery of the firm’s print advertising campaign, from resizing of creative to preflighting and preparing files and delivery to the publication
    • Providing secondary creative and design support to the firm’s external marketing communications agency
    • Liaising with external printers on a regular basis to ensure deadlines are met and material is printed to the highest quality
  • Maintain and evolve the existing Web sites and other online channels 
  • Working alongside the Marketing Technology Manager, the Graphic Designer will assist with the technical management for   foleyhoag.com and related microsites, as well as other Web technologies currently utilized by the Department. This includes design  of client-facing electronic communications, and involves some Photoshop work
  • Proven experience in working with complex Web sites using content management systems while ensuring consistency and accuracy in  the promotion of, and contribution to, Department plans and branding guidelines       
  • Designing, supporting and implementation of new/enhanced client-facing products or services in conjunction with other firm  departments (for example, extranet services, alumni Web site, deals/experience database, proposal database, etc.)

To be considered, candidates must have the following qualifications:

  • Minimum of 2-3 years professional design experience including page programming. Expertise in HTML, ASP, PHP, JavaScript, AJAX or other coding languages is preferred, along with proficiency in graphic manipulation and visual design using Fireworks
  • High proficiency in QuarkXpress/Indesign, Photoshop, Illustrator, Acrobat and Dreamweaver on both Mac and PC platforms
  • Must work well under pressure and be able to adjust to shifting priorities
  • Have highly developed proof-reading skills and attention to detail
  • Creativity and fresh contemporary thought is extremely important
  • Excellent multiple project management experience and strong organizational skills
  • Demonstrated ability to work on own initiative with creativity and deliver quality output within tight timeframes
  • Understand the importance of a brand within a large professional organization
  • A sound understanding of design for print and print techniques/processes
  • Ability to communicate effectively at all levels of the organization. Ability to deliver written results clearly

Education and prior service: A Bachelor's Degree is required. Proven ability to manage the complex data and content needs of a large-scale online presence. Experience in a law firm and/or professional services industry is preferred but not required.

IP File Room Clerk Boston Responsibilities include, but not limited to, processing mail; retrieving, delivering and filing patent and trademark files; deliveries to post office; and cataloging and tracking offsite storage files. Hours: 9:00 to 5:00, M-F. Overtime as needed. Must have ability to work in a fast-paced environment. One to two years of recordkeeping/file services experience desired. Must be a team player with the ability to work independently. Good organization and attention to detail skills a must! Maintains regular and consistent attendance and punctuality. Working knowledge of MS Word, MS Excel and MS Outlook. CPi Management System and/or Elite Records Manager experience is a plus. Ability to routinely lift items weighing up to 35-40 lbs and to push carts weighing up to 180-200 lbs when fully loaded.