Accounts Payable Administrator

June 13, 2018

Offices

Foley Hoag seeks an Accounts Payable Administrator to handle all aspects of the accounts payable process.



Responsibilities

  • Utilize Chrome River for Expense and Invoice to review all submitted items for accuracy and compliance with firm policies; export all approved items and import file into Elite for voucher creation; process voucher payments in a timely fashion.
  • Run and review Chrome reports on a regular basis to identify any outstanding items and ensure efficiency.
  • Monitor Chrome Help and Accounts Payable group email; respond promptly and accurately to issues and queries that arise.
  • Post electronic files for various charges in the appropriate software system on a scheduled basis.
  • Review and enter expense reimbursement requests and process payments.
  • Process payments to foreign vendors using Global Exchange software and load payment files to Elite Enterprise.
  • Prepare wire payments in banking software, order foreign drafts and bank money orders as required.
  • Maintain and reconcile petty cash accounts for all offices.
  • Appropriately record sales/use tax for multi-state locations, report and send payments on a monthly basis.
  • Input various soft cost entries into Accounting system; reconcile entries to the general ledger.
  • Assist legal and administrative departments with invoice research and provide backup for charges as necessary.
  • Research open invoices and respond to vendor inquiries and statements.
  • Follow up on outstanding checks and maintain abandoned property files.
  • Prepare AP reports when necessary.
  • Maintain Accounts Payable files, for vendor addresses, 1099 status and W-9s.
  • Assist in the annual issuance of 1099s.
  • Cross-train on all duties to be able to assist in all Accounts Payable functions

Requirements

  • 3-5 years of related experience.
  • Knowledge of general accounting practices and sales and use tax compliance.
  • Proficiency with Accounting System Software, Chrome River for Expense and Invoice (or similar accounts payable workflow software), and Microsoft Office, specifically Excel and Word.
  • Experience with Trust transactions, recording receipts and processing disbursements.
  • Must be detail oriented, have the ability to multi-task and work in a team environment.
  • Must possess strong verbal and written communications skills.
  • Bachelor Degree, or equivalent experience.