Billing Administrator

August 29, 2016

Offices

Foley Hoag seeks a Billing Administrator to be responsible for all functions relating to client billing. Strong customer service skills are needed to provide excellent service to internal and external clients.



Responsibilities

  • Create accurate client billing from draft to finalization.
  • Process write-downs, transfers, divides, combines, narrative edits.
  • Carefully proof and verify accuracy of invoices before finalizing and sending to clients.
  • Recognize and obtain appropriate approvals.
  • Provide Billing Help Desk support and individual Billing training for users.
  • Update and maintain Master file information for clients, matters, timekeepers, billing rates, and changes of attorney responsibility.
  • Prepare Diary Delinquency Lists.
  • Set-up and implement electronic billing, including verification that bills meet client requirements and successful transmission of bills using eBilling Hub and various third party software; follow-up and resolve ebill rejections with vendors, secretaries and billing attorneys.
  • Cost uploads for Billback system and Library computer research.
  • Cost entry for secretarial overtime slips and credit card phone bills.
  • Meet month-end closing deadlines and run special month-end reports.
  • Document procedures and client requirements to ensure consistent work product and easy knowledge transfer in a team environment.
  • Maintain neat work environment; keep filing current.

Requirements

  • Minimum 5 years of billing experience, including e-billing experience, in a law firm or other professional services firm.
  • Detail oriented, excellent quality control skills.
  • Ability to work independently and as a team member.
  • 2+ years’ experience with Elite and/or Aderant or similar billing software.
  • Bachelor Degree or equivalent experience.

Contact Information

Please submit cover letter and resume to staffrecruiting@foleyhoag.com.