IP Administrative Assistant

November 17, 2017


Foley Hoag seeks an IP Administrative Assistant to be responsible for processing IP invoices from foreign associates, maintaining IP deposit accounts and assisting the Senior Trademark Administration Manager and the Senior Patent Administration Managers with daily tasks to ensure efficiency within the IP department.


  • Process IP invoices from foreign associates
  • Maintain IP deposit accounts (USPTO, WIPO, and EU)
  • Transferred mail (compose letters and forward correspondence on to new counsel)
  • Assist Senior Patent Administration Managers and the Senior Trademark Administration Manager
  • Special projects from Patent and/or Trademark Administration Managers


  • 3+ years of office experience
  • Working knowledge of MS Word, MS Excel and MS Outlook; Cpi  (IP Management System) a plus
  • Experience working in a paperless environment a plus
  • Strong organizational skills
  • Ability to multi-task and prioritize workload
  • Ability to work effectively under strict time constraints
  • Strong written and verbal communication skills
  • Basic knowledge of accounting, accounts payable
  • Solid record keeping
  • High school diploma

How to Apply

Please click here to apply now.