Legal Administrative Assistant - New York

August 14, 2018

Offices

Foley Hoag seeks a Legal Administrative Assistant to provide administrative support to legal personnel in the New York office. This role coordinates activities with multiple areas within the firm to meet individual clients' needs.



Responsibilities

  • Complete timekeeper records to meet firm deadlines.
  • Prepare all materials related to the firm’s billing process in an efficient, timely manner.
  • Make travel arrangements.
  • Prepare expense reports.
  • Produce spreadsheets and PowerPoint presentations.
  • Maintain calendars, including setting up meetings, etc.
  • Handle incoming and outgoing internal and external telephone calls in a professional manner.
  • Update contact management system to ensure client information is up to date and accurate.
  • Photocopy, scan materials.
  • Proofread all work products to ensure they are complete and accurate.
  • Produce work produces efficiently and in a timely fashion.
  • Become familiar with legal procedures of Intellectual Property (Trademark and Patent Prosecution).
  • Present a professional and positive image within the firm as well as with outside contacts.
  • Provide assistance to other Legal Administrative Assistants and legal personnel.
  • Be discreet and diplomatic at all times, particularly with sensitive or confidential information.
  • Participate in firm provided training programs and apply learned skills to work products.
  • Maintain a neat, clean work area.
  • Perform any and all other related office duties as requested.

Requirements

  • 1-5 years of related office experience.
  • Advanced Microsoft Office skills  including Microsoft Word, Excel and PowerPoint.
  • Strong attention to detail and strong organizational skills.
  • Ability to interact pleasantly and professionally with people at all levels.
  • Must be a team player yet capable of working independently in a fast-paced environment.
  • Associates degree, technical certification in office/business administration or equivalent experience.
  • Exposure to patent prosecution and/or trademark practice a plus.

How to Apply

Please click here to apply now.