Paralegal and Administrative Professional Positions

How to Apply

To pursue a posted attorney or technology specialist position with the firm, please follow the instructions included within each posting. Search firms may submit candidate materials to:

To pursue a posted administrative or paralegal position in the Boston or New York office, please follow the instructions included within each posting.

To pursue a posted administrative position in the Washington D.C. office, please submit a cover letter and resume to:

All candidates may be assured of complete confidentiality.

Paralegal and Administrative Professional Positions

  • Accounts Payable Administrator

    December 6, 2018

    Foley Hoag seeks an Accounts Payable Administrator to handle all aspects of the accounts payable process.

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  • Billing Administrator

    December 6, 2018

    Foley Hoag seeks a Billing Administrator to be responsible for all functions relating to client billing. Strong customer service skills are needed to provide excellent service to internal and external clients.

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  • Case Assistant - Business Department

    December 5, 2018

    Foley Hoag is seeking a self-starting and highly organized individual to assist a legal team with performing various corporate tasks for large, international client with operations in South America, Central America and Australasia. Must be a team player yet capable of working independently in a fast-paced environment. Fluency in Spanish and/or Brazilian Portuguese is required.

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  • Business Development Manager

    October 23, 2018

    Reporting to the Director of Business Development, this Business Development Manager plays a critical role in providing strategic direction and managing the tactical delivery of business development initiatives for the dynamic practices in the Administrative Law Department including Healthcare, Life Sciences Government Strategies, Privacy & Data Security, Real Estate Development, and Infrastructure. This highly visible team member will develop and support initiatives that help drive new business from both existing clients and prospects and foster a culture of collaboration and cross-selling.

    This role will have the benefit of joining a collegial team of professionals dedicated to law firm business development and operations. The Manager will work alongside a talented group including a Marketing Events Specialist, Marketing Specialist, Business Development Specialist, Communications Manager, Sr. Graphics Designer, fellow Managers, an outside media relations firm, and other firm business operations resources.

    In addition to supporting the department and practices listed above, this role may include additional practice areas or firm initiatives to be determined as needed by the Director of Business Development.

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  • Billing Legal Administrative Assistant

    October 22, 2018

    Foley Hoag seeks a Billing Legal Administrative Assistant in our Intellectual Property Department to provide billing support to patent prosecution attorneys, technology specialists and patent administrative assistants.

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  • IT Support Services Manager

    October 3, 2018

    Foley Hoag seeks an IT Support Services Manager to oversee the daily operation of the IT Support Services area, which includes the IT Support Desk and IT Training. The IT Support Services Manager is responsible for ensuring that hardware and software support is provided to users, including, but not limited to the Microsoft Office Suite, Document Management, Specialty department applications, desktop and laptop computers, mobile devices, including the loaner pool of laptops, mifi’s, printer management and other specialty peripherals. The Support Services Group is responsible for maintaining the firm’s intranet content, user and system IT documentation, new user setup and training, departed user processes, as well as participating in the disaster recovery plans, including testing.

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  • Business Analyst

    September 27, 2018

    Foley Hoag seeks a Business Analyst to join its Finance team to analyze and provide recommendations on complex statistical data. The position’s primary functions include data manipulation, analysis and presentation. The Business Analyst provides strategic analysis to firm executive management, legal business units and administrative operations.

    This is an ideal position for a candidate considering a future in business or law school. The position will interact directly with senior management and gain front-line experience in the operations of a professional services firm.

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  • Staff Accountant

    September 24, 2018

    Foley Hoag seeks a Staff Accountant to assist the senior and staff accountants with bank and general ledger account reconciliations, journal entries, intercompany transactions, audits and similar responsibilities, for both domestic and international offices. Some accounts payable, accounts receivable processing and cross-training will also be required.

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  • Patent Docket Specialist

    August 31, 2018

    Foley Hoag seeks a Patent Docket Specialist with a solid understanding of the United States, International and various foreign Patent Office rules, procedures and guidelines. He/she must be able to apply this information correctly when reviewing PTO submissions to ensure we are meeting the requirements set in the respective communications. The integrity of the information maintained in the system is vital to ensuring the legal staff meet critical deadlines. Responsibilities include, but are not limited to: creating and maintaining patent prosecution files, maintaining database, entering deadlines and other case-specific data into docketing system, interpreting documents and identifying deadlines, preparing weekly and periodic reports, and following-up on deadlines. The coordinator must be available to work overtime when required to meet the demands of this position. In addition, any general office administrative functions as necessary.

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  • Patent Administrative Assistant/Floater

    August 27, 2018

    Foley Hoag seeks a Patent Administrative Assistant/Floater to assist patent attorneys and technology specialists in all phases of the patenting process.

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  • Help Desk Support Specialist

    August 24, 2018

    Foley Hoag seeks a Help Desk Support Specialist (9:00 am – 5:00 pm shift) to provide first level technical software and hardware support to all users of the firm’s networked systems.

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