Paralegal and Administrative Professional Positions

How to Apply

To pursue a posted attorney or technology specialist position with the firm, please follow the instructions included within each posting. Search firms may submit candidate materials to: hiring@foleyhoag.com

To pursue a posted administrative or paralegal position in the Boston or New York office, please follow the instructions included within each posting.

To pursue a posted administrative position in the Washington D.C. office, please submit a cover letter and resume to:

All candidates may be assured of complete confidentiality.



Paralegal and Administrative Professional Positions

  • Billing Legal Administrative Assistant

    October 22, 2018

    Foley Hoag seeks a Billing Legal Administrative Assistant in our Intellectual Property Department to provide billing support to patent prosecution attorneys, technology specialists and patent administrative assistants.

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  • Legal Administrative Assistant - Product Liability/Complex Tort Practice Group

    October 18, 2018

    The Boston office Foley Hoag seeks an experienced Legal Administrative Assistant to support a partner in the Litigation Department who chairs its Product Liability/Complex Tort Practice Group and whose practice involves product liability and complex tort, insurance recovery and business disputes in the life sciences and manufacturing areas as well as extensive external professional and marketing activities.

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  • Patent Practice Specialist

    October 18, 2018

    Foley Hoag seeks a Patent Practice Specialist with an advanced understanding of U.S. and foreign patent prosecution rules, procedures and guidelines. The person who fills this role must be able to apply their knowledge to different contexts and be able to identify and review critical information. Responsibilities include, but are not limited to, providing project-based support to the patent practice group, preparing custom client reports from our patent systems to meet the enhanced needs of internal and external clients, supporting review of patent files during client file intakes to ensure our patent systems are complete and accurate, and reviewing annuity-related correspondence. The Patent Practice Specialist must be available to work overtime when required to meet the demands of this position, and also perform any general office administrative functions as necessary.

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  • IT Support Services Manager

    October 3, 2018

    Foley Hoag seeks an IT Support Services Manager to oversee the daily operation of the IT Support Services area, which includes the IT Support Desk and IT Training. The IT Support Services Manager is responsible for ensuring that hardware and software support is provided to users, including, but not limited to the Microsoft Office Suite, Document Management, Specialty department applications, desktop and laptop computers, mobile devices, including the loaner pool of laptops, mifi’s, printer management and other specialty peripherals. The Support Services Group is responsible for maintaining the firm’s intranet content, user and system IT documentation, new user setup and training, departed user processes, as well as participating in the disaster recovery plans, including testing.

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  • Business Analyst

    September 27, 2018

    Foley Hoag seeks a Business Analyst to join its Finance team to analyze and provide recommendations on complex statistical data. The position’s primary functions include data manipulation, analysis and presentation. The Business Analyst provides strategic analysis to firm executive management, legal business units and administrative operations.

    This is an ideal position for a candidate considering a future in business or law school. The position will interact directly with senior management and gain front-line experience in the operations of a professional services firm.

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  • Staff Accountant

    September 24, 2018

    Foley Hoag seeks a Staff Accountant to assist the senior and staff accountants with bank and general ledger account reconciliations, journal entries, intercompany transactions, audits and similar responsibilities, for both domestic and international offices. Some accounts payable, accounts receivable processing and cross-training will also be required.

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  • Patent Docket Specialist

    August 31, 2018

    Foley Hoag seeks a Patent Docket Specialist with a solid understanding of the United States, International and various foreign Patent Office rules, procedures and guidelines. He/she must be able to apply this information correctly when reviewing PTO submissions to ensure we are meeting the requirements set in the respective communications. The integrity of the information maintained in the system is vital to ensuring the legal staff meet critical deadlines. Responsibilities include, but are not limited to: creating and maintaining patent prosecution files, maintaining database, entering deadlines and other case-specific data into docketing system, interpreting documents and identifying deadlines, preparing weekly and periodic reports, and following-up on deadlines. The coordinator must be available to work overtime when required to meet the demands of this position. In addition, any general office administrative functions as necessary.

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  • Patent Administrative Assistant/Floater

    August 27, 2018

    Foley Hoag seeks a Patent Administrative Assistant/Floater to assist patent attorneys and technology specialists in all phases of the patenting process.

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  • Help Desk Support Specialist

    August 24, 2018

    Foley Hoag seeks a Help Desk Support Specialist (9:00 am – 5:00 pm shift) to provide first level technical software and hardware support to all users of the firm’s networked systems.

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